9:00am - 9:50am: Arrival and Check-In -- Keenland Room
Teams and coaches arrive to the Young Library and report to the local site registrar. A small continental breakfast is provided (Gallery).
9:55am - 10:30am: Welcome -- Auditorium
(i) Official welcome to the teams and coaches from the College of Engineering and Site Coordinator, the introduction of IBM representatives or other special guests who may be in attendance, and a thank-you to the volunteers who made this site's participation possible.
(ii) Orientation: the contest facilities (general meeting location, team workstations, judging area, central bulletin board location, restrooms, etc), procedures.
10:35am - 11:35pm: Practice session -- Labs [walking with guides from the Auditorium].
The Site Coordinator his his representative meets with the contestants to review the rules and discuss site-specific policies. The meeting is in the Labs and sample practice problems are provides for practice and learning the procedures. Contestants have time from the end of the practice session until 1:05pm for lunch, which is provided. At 1:10PM all meet in the Auditorium. No visit to the LAbs between the end of the practices and 1:10 PM.
10:10am - 1:15pm: Coaches' Meeting -- Keenland and Gallery
The Site Coordinator or his/her representative meets with the coaches. Contest problems are opened and discussed, and judging duties are determined. Lunch for the coaches is included at the meeting location.
11:45 AM - 12:55 PM - Lunch for Contestants and helpers -- Ovid's Cafeteria.
1:00 PM All teams report to the Auditorium
1:15PM - 1:30PM: To Your Stations
Teams report to their workstations [guided from the Auditorium] and coaches report to the judging area. Sealed contest questions and necessary contest materials are distributed to the teams at 1:29PM.
1:30PM: Contest Begins
Let the joy commence. Time of the Contest is measured by the Head Judge and the Site Director and the schedule may be modified if needed.
6:15PM: 15-Minute Warning
Contestants are notified that the contest will end in 15 minutes.
6:30PM: Contest Ends
No further submissions or dialogue requests are accepted.
6:30PM - 7:00PM: Site Results
The site judges finish all last-minute entries, double-check and finalize the scores on the web, and send solutions for any teams ranked in the top five in the region to the Regional Chief Judges for validation.
7:00PM - 7:45PM: Site Awards - Gallery (next to Auditorium)
Pizza for all participants starting around 6:35 PM. The top four teams at each site receive ribbons, and in addition the top three or more teams at each site receive prizes. Pizza and soft drinks will be provided. Regional results are usually in by this time but are not official until the solutions from the top 5 teams are validated by the judges, which takes a few days.